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Electronic Invoicing 

Electronic Invoicing (e-invoicing), is the process where invoices are digitally exchanged between suppliers and buyers.  An e-invoice is an invoice that has been issued, transmitted and received in a structured data format which allows for its automatic and electronic processing.

 

Many countries in Europe and around the world have already implemented or are adopting e-invoicing for Business to Government (B2G) (Public Administration) and Business to Business (B2B) invoicing as they continue to move into the digital age. ​

 

Benefits of Electronic Invoicing​:

 

  • Eliminates the need to review paper invoices

  • Introduces integrated electronic formats into invoicing processes

  • Streamlines the Accounts Payable process with E2E automation for invoicing and payments

  • Reduces risk and improves accuracy

  • Reduces invoicing processing costs as automated

  • Enables companies to manage their procurement and invoicing with Government Institutions more efficiently

  • Faster processing and payment of invoices

  • Facilitates greater ​Electronic Invoicing in Europe

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​​Electronic invoicing in Europe for businesses and Public Administrations is governed by the EU Standard on e-invoicing with its foundations based on the EU e-invoicing directive.  This model has also been adopted by other non EU countries such as Australia, Singapore, Japan etc.​

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Please see a snapshot of some of the the EU and wider B2B implementation timelines below.  

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For more in-depth understanding of the EU e Invoicing Directive and the current status of e invoicing for B2G (Business to Government), G2G (Government to Government), B2B (Business to Business) and B2C (Business to Consumer), please use the link below to access the EU Country Fact Sheets.

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e Invoicing Country Factsheets for each Member State and other countries (europa.eu)

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For more of a detailed and interesting read on global e - invoicing mandates, please see link below by OpenText

 

2024 Guide to Global e-Invoicing Mandates Position Paper | OpenText 

France - E Invoicing

Mandatory B2B E Invoicing - The issuance of e Invoices in France will be made mandatory in September 2026 for large companies and mid-cap companies, and in September 2027 for Small and Medium Enterprises (SMEs). From September 2026, receiving e Invoices will be mandatory for everybody.

Germany - E Invoicing

Mandatory B2B Invoicing - Mandatory issuance of e Invoices in Germany for companies with an annual turnover exceeding 800 000, 00 EUR will occur in 2027 and the mandatory issue of e Invoice for every B2B transaction will come into effect in 2028.

Italy - E Invoicing

Mandatory E invoicing - As of January 2019, e Invoicing in Italy has been mandatory for B2B and B2C among Italian operators. .

Belgium - E Invoicing

Belgium - B2B E Invoicing. On 1 February 2024, the Belgian parliament approved the law implementing mandatory domestic B2B e Invoicing in Belgium as from 1 January 2026.

Romania - E Invoicing

Romania - B2B E Invoicing Mandatory from 1 July 2025.

Poland - E Invoicing.

E Invoicing B2B - Mandatory e Invoicing for all commercial transactions (B2G and B2B) e Invoicing from 1 February 2026.

Spain E Invoicing

E Invoicing B2B - Businesses with total revenues of 8 million Euros or more a year will be required to comply with the mandate by July 2025 and other businesses a year later in 2026

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